Document Controller

Job Description

1)Qualifications
Bachelor Degree with advance computer skills and secretarial course. Qualifications in auditing would be advantageous. Normally 4- 5 years secretarial/ admin experience
 
2)Business Development
To work within the team under close supervision from senior management and to help team members to maintain and access all project documentation.
 
 3)  Company Role
Co-ordinate with Project Managers in order to ensure correct document and drawing management is implemented
To play a active role in implementation of QA procedures and implementation of ISO certification
Archive project directories from Computer and manage these CD’s
Arranging Printing of documents and Deliverables
Complies with Company Systems
Log / Record all incoming and outgoing transmittals, submittals, reports and other company documents
Issue design drawings to Contractor, Local Authorities and others as directed
Maintain registers of drawings, issued to/received from, and approved by
Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed.
Maintain NCR, RFI and submittal registers.
Record all incoming & outgoing RFI’s & submittals, and monitor WME’s response time, advising WME staff when responses are required to comply with contractual limits.
Maintain Expedition / Aconex / Prolog or other document control software's
Assist and stand in for Administrative assistant as and when required
Handling FTP Sites for uploading and downloading documents
Responsible for ordering and approving stamps as per WME standards
Controlling Archives and Library
Co-ordinate with other offices for the tender and construction packages issue
Aid site teams to establish correct document control procedures at the start of new projects as per client specifications
Prepare outgoing register for each drawings/ documents /calculation/ submission
Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations
Keep up to date and attend training courses in relation to the company systems upon approval from management
To provide efficient and effective administrative and clerical support to the managers and staff
General document control duties.   
 
 4) Behavioural
Carry out tasks and duties assigned in a positive manner and always be approachable to other members of staff. Set a good example to other document controllers.
 
5) Competencies
Team Working
Building Relationships
Developing Self & Others
Persuading and Influencing
Delivering Results
Improving Performance