Executive Assistant - Financial or Legal Experience required

Job Description

· Supporting the VP and provide support to the executive team as directed to ensure that the company goals and objectives are accomplished and operations run efficiently
· Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
· Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
· Manage professional and personal scheduling for the VP, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
· Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
· Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
 
Secondary responsibilities:
· Perform administrative and office support, such as typing, dictation, spreadsheet creation and maintenance of filing system and contact database
· Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
· Organise team communications and plan events, both internally and offsite
· Maintain professionalism and strict confidentiality with all materials