Lead Facilities Officer - Residential

Job Description

Lead Facilities Officer - Residential is responsible to support the Line Manager with maintenance, repairs including improvement where required/possible, induction and handover of properties. Plan, organize and monitor all maintenance activities to ensure smooth running of the buildings/facilities at multiple locations. Ensure the staff accommodation are properly maintained as per Qatar Airways standards in a cost effective and timely manner.
Some of the responsibilities include:
Manage, ensure manpower plans and task allocations for skilled and unskilled workers for day to day activities, in order to ensure that there is no over or underutilization of resources.
Preparation, review and logging of documented records of maintenance activities.
Interact with housing allocation team for capturing the accommodation availability and preparing the same for allocation.
Collaborate with Manager Property and User departments’ administrator for timely availability of accommodation for staff.
Support Manager Property for generating acceptance documents for new properties as well as for preparing handover documents of properties that are returned.
Interact with Company employees assigned Maintenance related duties for work distribution and assessment of completed tasks.
Support Facilities in maintaining details of company vehicles and fuel cost are used by Maintenance staff.
Ensuring sufficient inventory levels are maintained at Team Leader stores (virtual store)(TL) and Building stores.
Plan and advise Storekeeper of any upcoming bulk requirements from a maintenance perspective.
Assist in collating and providing information for Call Off contract formation for inventories.
Review and analyse inventory records at time of check in and check out by staff from company accommodation.
Lead personnel (direct and indirect) and manage resources effectively and efficiently. Primarily indicate that the right resources are used for the right job and efficiently indicates that these resources are not over-burdened while at the same time underutilization should not happen.
Ensure compliance of all processes and company policy.
Perform other department duties related to his/her position as directed by the Head of the Department.
Qualifications
About you
High School Qualification / Vocational Qualification /Diploma or Equivalent (Type of Diploma Based on Role) with Minimum 5 years of job-related experience
OR
Bachelor’s Degree or Equivalent with Minimum 4 years of job-related experience
Essential
Associate degree in electrical / mechanical field.
Work experience in similar position is required in the Gulf region.
Minimum of 4-5 years’ experience working in Hotel/Hospitality/Hospitals/Facilities Management.
Experience of working with Contracting Companies for staff accommodation related works.
Job Specific Skills
Essential
Demonstrated ability to multi-task and prioritise.
Must be conversant with multiple activities associated with maintenance related works.
Should have ability to understand and implement exclusions and conditions of lease contracts.
Should have capability to respond to emergency situations by performing the duties assigned in compliance with procedures.
Generate scope of services for minor improvement projects which involve work by multiple trades including interaction with other departments.
Independently supervise and manage field works assigned by Departmental Manager for works arising from breakdown and emergencies.