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Office Administrator

English,Arabic,French,Excel,MS Word,MS Powerpoint

2 to 4 Years

Dubai - United Arab Emirates

July 07 2021

Company : Kaizen Firm

Employment Type : Full time

Company Details : We are a leading provider of recruitment and HR media solutions across the MENA region; with the biggest well-maintained, custom-built database in the world from LinkedIn, Indeed, and Bayt – enabling our clients to access over 900 million candidates worldwide.
We work closely with customers and provide them with various tailored HR, outsourcing and employer branding solutions. Our core speciality is identifying, connecting, and strategically placing top talent in a management capacity across the globe, providing clients with full HR services, in addition to enhancing our client’s brand image through media solutions.

Job Description

Functional Responsibilities

Meet and greet guests and visitors at the office 
Answer & redirect phone calls
Meeting rooms management and bookings
Concierge service to team
Schedule and organise internal/external VCs for the team
HOD calendar coordination and support 
DHL, couriers, online orders
Filling and document control
Petty cash/credit card reconciliation
Visa applications for business trips 
On-boarding process of employees
Travel management, flight, hotel, transportation & PCR bookings for business trips 
Office inventory, supply and tidiness 
Driver schedule, office boy and barista management
Building management coordination
Support corporate affairs: Internal events/birthdays/catering/table setting
Etisalat Accounts & Reconciliation 
Travel agencies account reconciliation

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